FAQ

1. Abstract Submission
2. Registration
3. Presentations
4. ECSS Young Investigators Award (YIA)
5. Find my way around Glasgow
6. After ECSS Glasgow 2024
7. Tell us about your experience

1. Abstract Submission

How do I submit an abstract?

Step 1

Log in to/create your ECSS account
Edit your personal details if required
Go to ‘myCongress’
Submit your abstract via the ‘Send an abstract’ button
(Please note that we only accept online abstract submissions.)

Step 2

Receive your notification of acceptance or rejection in your ECSS account on 2 April 2024
If accepted: Pay your registration fee before 26 April 2024 – abstracts from accounts that have not paid the registration fee by this deadline will be removed
Check your registration status in your account under ‘myCongress’
Print your Invoice/Receipt/Letter of Acceptance/Letter of Attendance/Confirmation of Presentation from your ECSS account
Your registration will only be completed upon payment of the registration fee

When is the deadline for abstract submission?

The deadline for abstract submission for ECSS Glasgow 2024 is 15 February 2024, 24:00 CET. There will be no extension.

What are the submission criteria?

Please find detailed information about abstract submission here.

How many abstracts am I allowed to submit?

An author may submit a maximum of one abstract. It is possible to appear as a co-author in other abstracts submitted by another person.

How do I know that I successfully submitted my abstract?

You will be able to check your abstract submission status within your ECSS account under ‘myCongress’ at any time.

Will my abstract be published?

All accepted abstracts will be published in the congress proceedings of the Annual Congress (Final Programme and eBook of Abstracts), dependent on the submitting author of the abstract being registered and having paid the congress registration fee by 26 April 2024.

2. Registration

How do I register?

To register for ECSS Glasgow 2024, you will firstly be required to create an ECSS account. Your account is used to submit an abstract and register for the congress. Please note, creating an account alone, does not mean you are registered for the congress!

Once you have paid your registration fee you are successfully registered for the congress.

In which category should I register?

The congress registration categories are divided into ECSS Member, ECSS Student Member, Non ECSS Member and Non ECSS Student Member. We also have a separate category for an Accompanying Person. Please make sure you choose your registration category carefully by reviewing what is included in the different registration categories here.

Please note that student registration categories are only available to full time students. To confirm your student status, please enter your ECSS account, go to the section 'myMembership & Benefits' and click on the button 'myStudent Status' to upload your university student enrolment certificate in English language, including an expiration date for 2024 (or beyond). Please be aware that we do not accept other certificates anymore.

We strongly encourage you to become an ECSS member before you register for the congress, as this will save you money and also give you access to other ECSS benefits!

How can I pay my registration fee?

Please pay your congress registration fee through your ECSS account. Online payment is possible, exclusively, with the following credit cards: Visa, MasterCard and Maestro.

To print your payment invoice or the payment receipt, please log in to your ECSS account. Once you are logged in, scroll down to ‘myCongress’. If you have paid your congress registration fee you will be able to click on ‘print myCongress Receipt’.

How do I know that I successfully registered?

You will be able to check your registration status in your ECSS account under ‘myCongress’ at any time.

When is the registration deadline?

The early bird registration deadline is 12 April 2024. The registration deadline for presenting authors is 26 April 2024. After this date, all abstracts whose submitting author has not registered for the congress will be removed from the accounts and the scientific programme. There is no registration deadline for participants without a presentation.

How can I cancel my registration?

To cancel your congress registration please contact This email address is being protected from spambots. You need JavaScript enabled to view it..

Please note, written cancellations received before 15 May 2024 will be subject to a cancellation fee of €175. After that date, in any case, no refund will be possible.

How do I apply for the visa? How do I obtain an invitation letter?

Participants from outside EU member states requiring a visa to enter the congress country will be issued an invitation letter by the congress office upon request. Please address this request to This email address is being protected from spambots. You need JavaScript enabled to view it.. The invitation letter will be issued from the host country of the congress. Please note that an invitation letter will only be issued to those participants who have paid the full registration fee. Please initiate all necessary steps in a timely manner and, most importantly, make sure to arrange your visa appointment as soon as possible to ensure that you receive your visa in time for the congress.

3. Presentations

What are the presentation formats and is there a time limit for the presentations?

Oral presentation

Oral presentations include a 10-minute PowerPoint (16:9) presentation followed by a 5-minute discussion. Oral presentations must be pre-uploaded in the Speakers Ready Room one day in advance of your presentation. The use of your own laptop or USB stick is not permitted.

Conventional print poster (debated)

Conventional print posters are in A0 (height: 120cm, width: 90cm) size and portrait (vertical) format. Presentation time is 3 minutes followed by 2 minutes of discussion. Poster presentations do not require a PowerPoint presentation. As a presenter of a conventional print poster, you need to place your poster on the designated poster board in the morning of the presentation and remove it directly after the poster session has ended. A pre-upload is NOT required.

E-poster (not debated)

E-posters require the size 140cm (55in) width x 79cm (31in) height in landscape (horizontal) format. The E-poster must be pre-uploaded in PDF format (one slide only) by 25 June 2024 via your ECSS account. Abstracts accepted in this format will be published in the eBook of Abstracts of the Annual Congress. In addition, the E-poster will be made available online and on-screen. The E-poster format can be accessed at any time during the congress, using widescreen TVs located in the general E-poster area. There is, therefore, no formal presentation time, and no formalised discussion time. If discussion is required, presenters will be contacted directly (by email) by interested parties.

Why am I not in my preferred presentation category?

Submitting authors may state their preference for the type of presentation (oral, poster or E-poster). However, the final decision lies with the Scientific Board and is also due to the settings of the Scientific Programme.

Is it possible to present a colleague’s abstract on their behalf?

The first author who submitted the abstract must pay the full registration fee to confirm the abstract for the final scientific programme. In case the first author is unable to attend, a registered co-author is permitted to present the research on their behalf.

4. ECSS Young Investigators Award (YIA)

What is the YIA?

One of the key objectives of the ECSS is the promotion of young scientists and the fostering of state-of-the-art research. For this purpose, ECSS established the ECSS Young Investigators Award (YIA). The YIA is sponsored by the European Journal of Sport Science and the winners are granted with generous cash prizes. The ECSS YIA supports upcoming young scientists who present outstanding scientific work at the ECSS Annual Congress in both oral and conventional print poster categories.

Are there any requirements to participate in the ECSS YIA?

To successfully apply for the ECSS YIA, please see all the ECSS YIA requirements listed here.

How do I apply for the ECSS YIA?

Applications for the YIA must be uploaded during the Annual Congress abstract submission process. Please note that in the event of rejection, the documents cannot be resubmitted and that applications sent by e-mail will no longer be accepted.

What are the ECSS YIA reviewing criteria?

Please find the ECSS YIA reviewing criteria here.

How do I know that my ECSS YIA application is successful?

Once you’ve applied for the ECSS YIA, you will be able to check your application status in your ECSS account under ‘myCongress’ at any time.

Why have I been rejected as a ECSS YIA applicant?

If your ECSS YIA application has been rejected, this may be due to the following reasons: Abstracts with incomplete ECSS YIA applications and those not meeting the requirements will be excluded from the ECSS YIA competition. If all requirements were met but you still receive a rejection, we very much regret that we only have limited ECSS YIA presentation times and apparently other abstracts were ranked higher than yours. However, these rankings are often very close and it does not mean that your research is of lower quality. Please note, following your rejection, your abstract goes through the normal reviewing process for non-ECSS YIA abstracts and we hope to welcome you as a congress participant.

5. Find my way around Glasgow

Where is the congress centre?

The congress venue is the Scottish Event Campus (SEC). It features the SEC Centre – five interconnected exhibition and meeting spaces, the iconic 3,000 seat SEC Armadillo and its most recent addition, the OVO Hydro – a 14,300 capacity concert, sporting and special events arena.

Address: Scottish Event Campus, Exhibition Way, Glasgow, G3 8YW, UK
www.sec.co.uk

Location: The SEC is located just outside Glasgow city centre in the west-end. The campus is accessible by numerous transport options.

How to get to the venue?

Plane: Glasgow is served by three international airports, with connections across the world. There are over 45 flights from London a day. Further information here.

Train: The SEC has its own dedicated railway station – Exhibition Centre – allowing easy access from the city centre and suburbs. There are six trains an hour (around every 10 minutes) from Glasgow Central station, departing from Platform 17 (low level). Further information here.

Bus: The X19 Stagecoach service operates near to the SEC, stopping on Finnieston Street only a few minutes’ walk from the venues. Further information here: X19 Stagecoach timetable.

Taxi: There is a Glasgow Taxis pick-up and drop-off point outside the OVO Hydro. There are several taxi ranks throughout the city including at Buchanan Bus Station, Queen Street and Central stations and most large hotels. The distinctive black cabs can accommodate five or six people. If their yellow light is on you can flag them down on the street. Alternatively, you can call +44 (0) 141 429 70 70 or visit the Glasgow Taxis website to book. Our address for the online taxi booking form is SEC, Glasgow, G3 8YW. An average journey from the city centre will cost around £7. All Glasgow Taxi drivers are enhanced disclosure checked.

Drop off/Pick up: The drop-off/pick-up zone runs an accessible transfer service to the OVO Hydro, dropping off within 130 metres of the OVO Hydro south main entrance. Further information here.

Car/Parking: From 1st June 2023 the Glasgow City Centre Low Emission Zone (LEZ) came into force. If you’re driving to the SEC via the City Centre you may be subject to a charge, so please check your route and vehicle compliance before travelling. The SEC is conveniently situated for motorists, just off the M8 motorway and with plenty of parking. Further information here.

Bike: Glasgow is linked to the National Cycle Network and has designated cycle lanes on many roads. The SEC is accessible via many cycle lanes and paths including one particularly picturesque route that runs alongside the River Clyde. Further information here.

Walking: Glasgow is a very walkable and easy to navigate city. The Clyde Walkway runs right past the SEC, providing an invigorating start to daytime events, or a scenic stroll to night-time happenings. There are two foot bridges, which cross the Clydeside Express Way (dual carriageway connecting the west end to Glasgow city centre) at both the front and rear of the campus. Three pedestrian bridges traverse the River Clyde near the SEC. Bells Bridge and the Millenium Bridge connect the campus to the Science Centre and BBC while, a little further east, the Clyde Arc (affectionately known as the ‘Squinty Bridge’) carries both vehicles and pedestrians. Further information here.

Accessibility of the venue

The SEC works with international accessibility organisations to ensure the venue is accessibility friendly. Wheelchair-accessible venue entrances, elevators, parking and restrooms, are some of the features at the SEC.

The congress will mainly take place in the SEC Centre and the Armadillo.

Detailed information on the accessibility for both venues can be found here.

6. After ECSS Glasgow 2024

How do I get my ECSS congress payment receipt?

You can access your receipt through your ECSS account. Once you have logged in, please scroll down to ‘myCongress’. If you have paid your congress registration fee you will be able to click on ‘Print myCongress Receipt’.

How do I receive confirmation of my participation?

Please log into your ECSS account and scroll down to ‘myCongress’. If you have attended the congress, you will be able to click on ‘Print Letter of Attendance’.

7. Tell us about your experience

ECSS

EJSS

What is the official congress hashtag?

The official congress hashtag is #ECSS2024 and we encourage you to use it as much as you like to be in with a chance of winning the annual social media competition for the best social media post!

FAQ